Nobody wants a two-page document when one will do, but often that's exactly what you get. You've probably spent a lot of time perfecting the formats you use in your Word documents, so changing those to force content to fit on a single page is often counter-productive. Instead, try these simple tips to force overflowing content onto a single page. Start by applying the tips in order — proceed down the list, only if needed. You'll seldom use more than one or two of these tips in the same document.
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How to open.pages on Windows PC. Users use Windows computers at home or work. 4 No Current Access to a Mac for Exporting? 4.1 Or Export a Pages File Using Your iPhone or iPad (iOS). First, make sure you see file extensions. Go to Windows File Explorer, on the View Ribbon, and check the.
Being familiar with the possibilities is the key to getting the right results every time. Edit with no mercy The best way to make content fit on a single page is to reduce the content. If you're over by only a few lines or even a paragraph, removing a few characters here and there might suffice:. Combine paragraphs where logical.
Remove superfluous adjectives; adverbs are seldom required in business documents. Compound sentences can usually be reduced. Replace large words with smaller ones; the smallest word that gets the job done is the best. Reconsider the audience and remove content that doesn't apply.
Remove the following words: actual/actually, basically, especially, essentially, just, really, simply, totally, thus, and very. There are lots of words that are virtually meaningless in today's writing due to overuse. How many ways could you reduce the size of the last sentence:. Many words are meaningless in today's writing due to overuse. Many words are rendered meaningless by overuse.
Overuse has rendered many words meaningless. Remove The at the beginning of a sentence (it's almost always possible).
Remove extraneous words and phrases: as a result, therefore, however, and of course. Retain these only when the pause is important to make or redirect a point. Rework prepositional phrases by using the object as an adjective. For instance, the blue dress is superior in style and uses fewer characters than the dress of blue. If editing doesn't do the trick, Word' Shrink to Fit feature is worth trying.
This feature reduces the font size by half-point increments until it reduces the document by a page. In Word 2003, you'll find Shrink to Fit on the Print Preview toolbar. In Word 2007, check the Print Preview tab. It's not readily available in Word 2010 and 2013, but you can add it to the Quick Access Toolbar (QAT) as follows:.
Click the Customize Quick Access Toolbar drop-down. Choose More Commands. In the resulting dialog, choose All Commands from the Choose commands from drop-down. Select Shrink One Page in the resulting list to add it to the QAT list ( Figure A). Figure A.
Click OK to add Shrink to Fit to the QAT ( Figure B). Figure B Every time you click Shrink to Fit, Word reduces the document by a single page.
It doesn't reduce the entire document to one page with a single click. It might take multiple clicks to achieve the results you want. When this feature works, it's quick and easy, but be prepared to tweak the results. Paragraph and line spacing Consider reducing the spacing between paragraphs, headings, and so on using the following guidelines:. Change Line Spacing from Multiple (the default) to Single. Remove the automatic spacing after paragraphs by checking the Don't add space between paragraphs of the same style option ( Figure C). Figure C.
For headings, reduce the Spacing Before (or After) by a point or two, which you'll hardly notice. For textual paragraphs, reduce the space between up to half the font size. The latest versions of Word defaults to 1.15 line spacing, which is good for online text but unnecessary for printed documents. Change this setting to 1 line for printed documents. These options are available by clicking Line and Paragraph Spacing in the Paragraph group — or click that group's dialog launcher. You can mix and match these options for the best results, but you'll seldom need them all in the same document.
Use smaller font Instead of changing the spacing, or in combination with reduced spacing, you can reduce the font for the body text. A printed document can go as low as 10-point without impacting readability, but 12 is preferable.
If the document's font is larger than 12, begin by reducing it to 12. Continue to reduce a little at a time — in.1 increments. Columnar font size can be smaller than that used for full-length lines. Reduce margins My least favorite tactic is to reduce a document's margins. Word's default margins are near perfect for most documents, and reducing them reduces readability (in my opinion), so approach this change conservatively. Make changes in small increments — 0.1 at a time.
Reduce header and footer Re-evaluate the necessity of header and footer text. If your document has both, consider combining their contents into one. If they're not essential to the document's purpose or required by your organizational conventions, remove them. A little is more The key is to find the option that changes the composite document the least. Start with #1 and continue on as needed. Combining two or more options achieves good results. Any of the options discussed in this article can cause problems if used too aggressively.
Styles shine in this situation. It's much easier to change (or reverse) a style than to update the entire document manually. Send me your question about Office I answer readers' questions when I can, but there's no guarantee. When contacting me, be as specific as possible.
For example, 'Please troubleshoot my workbook and fix what's wrong' probably won't get a response, but 'Can you tell me why this formula isn't returning the expected results?' Please mention the app and version that you're using.
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You must be in “Print Layout” view to view multiple pages at one time. If you are not in “Print Layout” view, or if you’re not sure which layout is currently active, click the “View” tab. In the “Views” section of the “View” tab, click “Print Layout.” To view multiple pages at one time, keep the “View” tab active. Place your cursor in the text of the first page you want to view in the multiple-page view. In the “Zoom” section, click “Multiple Pages.” By default, two pages are shown side-by-side. The pages are shrunk so the full pages can be viewed.
This is why viewing multiple pages at once is good for reviewing your layout, but not necessarily for reading your document. To return to viewing one page at a time, click “One Page” in the “Zoom” section of the “View” tab. The page in which you had placed the cursor displays, but smaller than 100 percent.
To zoom back to regular size, click “100%” in the “Zoom” section. You can view more than two pages at a time. To do so, click the “Zoom” button in the “Zoom” section of the “View” tab. The “Zoom” dialog box displays. You can zoom to various percentages (including a custom percent), widths, or the whole page.
To view multiple pages, select the “Many pages” radio button. Then, click the monitor button below the radio button and select the number of pages you want to view at a time from the drop-down menu. The “Preview” shows how the pages will be displayed. Click “OK” to accept the change and close the “Zoom” dialog box.
The view changes to show the number of pages at once that you specified. Remember to go back to viewing one page at a time, click the “One Page” button. To go back to viewing your text at 100 percent, click the “100%” button.