The old was Outlook 2013, the new 2016. - On your older version of Outlook - File>Manage Rules and Alerts > Options > Export Rules ( you can save the.rwz file on you desktop) - Email the.rwz file to your self and - Then open Outlook in your new machine and save the.rwz file to your desktop. - On the newer version of outlook go to. For example, let's say your old computer has Outlook 2007 and you just got a new computer with Outlook 2016. Export your email data from Outlook 2007 (described in this article) and import it to Outlook 2016. You're moving from PC to Mac: For example, when you're moving your email from Outlook on a PC and importing to Outlook 2016 on a Mac.
. Exporting and Importing Data in Outlook on Macintosh You can export an email account's messages, attachments, folders, contacts, calendar and appointments, tasks, and notes in Outlook as an '.olm' file as a way to save everything if the account is being disabled, or you simply want to 'archive' or store the data on a computer's hard drive instead of in the account space on the mail server. The.olm file can then be imported to Outlook to view, and, if desired, move the information to different set of folders, including any that are part of another email account (as long as the account is set up in Outlook and has enough available space).
If you are exporting and importing because you are leaving CUMC, also be sure to when it expires to avoid getting errors when Outlook tries to connect. Selecting Items to Export Outlook on Mac will either export everything - all account/folder headings in your Outlook list, including any existing On My Computer folders - or items flagged with a Category. If you are exporting to save an account that is being disabled (vs. Everything in your Outlook list), you will want to label the account items with a Category first:. Click the Categorize button in the top middle toolbar, then:.
Outlook 2011 - select Add New from the drop down menu that appears. Outlook 2016 - select Edit Categories, then the + (plus) sign near the bottom center. Type in a unique name to describe the export, such as 'Archive CUMC'. You will only want to use this for the mail, contacts etc.
That you'd like to export, and can remove the category when no longer needed. Mark the items you want to export with the category just created:. To export everything under an account/folder heading you will need to go in to each folder and select all items in it:. While in the folder click Edit from the top menu in Outlook, then Select All from the drop down menu (or command and a keys on your keyboard at the same time). Everything in the folder will be highlighted/selected. Click the Categorize button and the category name to apply to all of the items.
For a smaller range of messages you can press the control key on your keyboard while selecting two messages; everything between the two will be highlighted. To add non-adjacent messages you can press the command key while clicking.
If there are contacts, tasks or other account items you want to include in the export, you will have to label these with the category as well. Categorized items will be marked with the color of the category label and are ready for export. Exporting. Select File in the upper left of the Outlook, the Export from the drop down menu.
Click the right arrow at the bottom of the window to continue. Select your desired option in the Delete After Exporting?
Window, click the right arrow at the bottom, then move to step 3 below. Outlook 2016. If you, check the Items that are in the category option and use the drop down menu to select the category. To export everything in Outlook (all account/folder headings in your Outlook list, including any existing On My Computer folders) you can choose Items of these types: and check which types of items (Mail, Calendar, Contacts etc.) to include. Click Continue when ready.
Outlook will prompt to choose a location to save the export file; be sure to keep it in a location you will remember. You can also re-name the file using the Save As field.
![Export rules in outlook for mac 2016 download Export rules in outlook for mac 2016 download](http://www.cumc.columbia.edu/it/howto/email/img/macexportcategory.jpg)
Outlook will begin exporting. It may take a while if a lot of items were selected. An Export Complete message will appear, click Finish or Done to exit.
The.olm (export) file will be in the location selected in step 4. The messages, contacts, etc. In it can only be viewed again after importing into Outlook.
Importing Importing an.olm or.pst (Outlook on Windows) export file will store items as a sub-folder of the On My Computer heading in Outlook. With Outlook open, click File from the upper left menu, then Import. An Import window will appear:.
Outlook 2011. Leave Outlook Data File (.pst or.olm) selected and click the right arrow. Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer. Click the right arrow to continue. Outlook 2016. Select Outlook for Mac Data File (.olm) to use data exported from a Macintosh, or Outlook for Windows Data File (.pst) to use data exported from a Windows computer, then click Continue.
The Outlook 2011 data on this computer option should only be used if you have not set up an account in Outlook 2016 yet, please refer to the if desired. If there are a lot of items it may take a little while, eventually an Import Complete message will appear. Click Finish or Done to exit. The items will appear under the On My Computer folder list in the left.
Office 365 Calendars can be imported or exported with the Outlook desktop client. To export a calendar file from Outlook 2013 (Windows). Open Outlook and click on File in the upper left corner. Select Open & Export.
Select Import/Export. Select Export to a File. Select Outlook Data File (.pst). Select the calendar that you wish to export, click the drop down arrow next to 'Calendar' if you do not see a calendar that should be listed. Select Browse to save over an existing file or type in a file path. C: Users ePantherID Documents Outlook Files backup.pst is the default file path. Click Finish.
To export a calendar file from Outlook 2016 (Mac). Open Outlook and got to the Calendar Function.
Click File and Export. Select which items you wish to export 'Outlook for Max Data File (.olm).'
You can also click on the Bubble for Items in the category: then use the dropdown bar to select the colored category you wish to export. Save the file with a name and choose where to put the (.olm) file on the Mac computer. Click on Finish at the Finish Window To import a calendar file to Outlook 2013 (Windows) -Internet Calendar files (.ics) can be imported to Outlookby double clicking the file while Outlook is open.
For other file types:. Open Outlook, select File and click Open & Export.
Select Import/Export. Select the action that suits your file type, or select Import from another program or file. Click Next. Choose comma separated values or Outlook Data File (.pst). Click Next. If a backup.pst file exists on your machine, the 'File to import' field will be auto filled, otherwise click on 'Browse.' And select your file.
Select options for handling duplicate events. Click Next. Select the Calendar as the destination folder.
Optional: Click Map Custom fields to choose which fields are imported or to change the destination folder. Click Finish. To import a calendar file to Outlook 2016 (Mac).
Open Outlook and open the Calendar. Click on File and Import. Select which type of calendar file you would want to import.
Browse for the exported calendar file on your Mac. Click on Finish once you are at the Finish window You can also import the calendar to the Outlook client byselecting the Outlook for Mac (.olm) and Internet Calendar files (.ics) fileswhile Outlook is open.